The Equal Employment Opportunity Commission (EEOC) requires certain companies over a certain size to submit a report categorizing their employees by race/ethnicity, gender, and job category. This demographic survey, called the EEO-1, is due by October 30 (most years this deadline is September 30). Companies that meet the following criteria are required to file the report:
• Have 100 or more employees; or
• Have fewer than 100 employees if the company is owned by or affiliated with another company and the entire enterprise employs a total of 100 or more employees; or
• Is a Federal government prime contractor or first-tier subcontractor with 50 or more employees and a contract or subcontract amounting to $50,000 or more; or
• Serves as a depository of Government funds in any amount; or
• Is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.
If your organization is required to file the report, here are some things to keep in mind:
• The EEOC would prefer that you file online.
• If you are a single-establishment company, you are required to submit only one EEO-1 data report. If you are a multi-establishment company, then you are required to submit a separate report for each location of your company.
• Identify the ethnicity of employees based on the way they identify themselves. If they refuse to self-identify, then use employment records or visual observation.
• Pull employment data from one pay period in July, August, or September.
• Include both full-time and part-time employees.
• Include employees who telework in the survey for the location to which they report (not where they live).
• You do not need to include applicant data.
• Don’t forget to click the “certify report” button—without doing so, the EEOC will not receive your report!
See the EEOC page here for additional guidance and for instructions on how to file.
Contact PayVision Online at 214-442-5888 for any assistance.